Medical records are crucial to providing quality medical care.
But collecting, storing, and protecting medical records can be burdensome and risky, especially when records are in paper form. The higher the volume of medical records, the bigger the challenge gets.
That’s why more healthcare providers are deploying medical records scanning solutions.
Digitizing medical records streamlines processes makes patient information instantly available, and helps ensure compliance with the Healthcare Portability and Accountability Act (HIPAA).
This article provides an overview of medical records scanning.
What is medical records scanning?
Medical records are essential to patient care, diagnosis, and treatment.
But hospitals and other healthcare providers face lots of challenges in managing patient records.
For starters, it’s not uncommon for hospitals and other healthcare providers to manage a lot of information from multiple sources, including lab reports, digital imaging reports, and physician notes. Many healthcare providers have tens of thousands of medical records to keep track of.
Healthcare providers also must ensure the accuracy and completeness of patient records. A single piece of incorrect or missing information in a record could put a patient at risk. Making matters worse, interpreting patient records can be tricky, even for seasoned healthcare professionals.
Additionally, healthcare providers must comply with HIPAA regulations for maintaining the confidentiality and privacy of patient information. Any mishandling or misuse of patient information can result in significant penalties as well as damage to a healthcare provider’s reputation. Healthcare providers could face fines of tens of thousands of dollars for improperly securing sensitive data.
Most medical offices and other healthcare providers rely on a patchwork of paper-based systems and electronic filing systems to manage their medical records. This hodgepodge of processes and systems often results in lost data, unsecured information, and difficulty accessing updated records.
Medical records scanning offers healthcare providers a solution.
Medical records scanning converts paper-based medical records into an electronic format.
Digitizing medical records reduce manual processes, eliminates the possibility of lost or misplaced information, makes information instantly available, and safeguards patient information.
Process of medical records scanning
The medical records scanning process involves several steps:
These steps transform the way that healthcare providers manage their medical records.
Advantages of functions of medical records scanning
Medical records scanning provides tremendous benefits for hospitals and healthcare providers.
These benefits are available to hospitals and healthcare providers of all sizes.
Tools for medical records scanning
Several tools are available for medical records scanning.
These tools automate the collection, storage, and protection of medical records.
Automate medical records scanning
Patient records are crucial to patient care. But collecting, storing, and protecting paper-based records is inefficient and risky. Medical records scanning reduces administrative costs, improves patient care, and mitigates the risk of data breaches and compliance issues by eliminating the huge costs associated with paper, providing instant access to patient records, and securing private patient data.
Do you need to automate the scanning of medical records? ibml can help!
ibml is the world leader in high-volume intelligent capture automation. Using industry-leading intelligence and accelerated speed, ibml helps organizations extract actionable data, capture insights, and expedite critical decision-making. The world’s largest enterprises in Banking, Financial Services, Insurance, Healthcare, Government and Business Process Outsourcers rely on ibml to help overcome their core information management challenges. With a comprehensive suite of hardware, software, and services, ibml products can be found in over 80% of the world’s top mailrooms.
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